HOA MERGER INFO
Why merge?
The Boards of Directors from both Associations have carefully evaluated this opportunity and are united in strongly encouraging all members to vote YES in support of the merger.
We believe this merger will:
- Reduce duplicative administrative and resource costs
- Improve operational efficiency
- Streamline decision-making
- Strengthen financial stability
- Allow the Association to focus on larger-scale infrastructure improvements in the future
By combining resources, we position our community to operate more efficiently while building a stronger financial foundation for long-term projects that benefit all homeowners.
VOtING PROCESS
The merger process will occur in two phases:
Phase 1: Vote to Approve the Merger
Each HOA (East and West) must independently vote to approve the merger.
A 2/3 majority vote is required from each Association for the merger to move forward.If both Associations achieve the required 2/3 approval, the merger will proceed to Phase 2.
Phase 2: Adoption of Governing Documents
Members will then vote to adopt the Covenants and Bylaws (attached "Declaration of Restated and Amended") for the newly formed merged HOA.
It is important to note that both HOA East and HOA West currently have similar Covenants and Bylaws, as they were originally structured with a future merger in mind.
The proposed governing documents reflect that shared framework and continuity.Voting and Meeting Information
Vote Deadline: Monday, March 23, 2026
Time: 7:00 PM
Location: Powhatan Library
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